Show pageOld revisionsBacklinksODT exportBack to top This page is read only. You can view the source, but not change it. Ask your administrator if you think this is wrong. = MatrixConf25 + c3voc ---- dataentry meeting ---- art : elementCall ort : https://call.element.io/room/\#/matrixconf25--c3voc?password=hQVd6eTHC85w7x6ibBM7Dg&roomId=%21dXpOKNugQInlLfuQVg%3Acall.ems.host begin_dt : 2025-06-16 ende_dt : 2025-06-16 start_zeit : 20:30 end_zeit : 21:00 link_url : https://pad.c3voc.de/E2VUd9BSQj-9419BaPj1kQ tags : meeting announced_bool : ja ---- == Attending * justjanne * braid * thib * kim * jwacalex * hexchen * derchris * yan == Meeting Minutes === General Information * Three Days Three Rooms/Track * Recording and Livestreaming * Event works with volunteers for all the stuff * During Buildup we need someone from the venue for Audio/Video/Network Setup === Shipping and Transportation * how early can we receive and how late can we return the equipment from location? * the venue can receive gear before the conference. we has to confirm how early. * someone has to be there to receive the package and check that everything is intact. * -> matrixconf can ask the venue to inspect the packages, if there is something broken, the foundation must replace the parts * Thib to check with the venue if their insurance works for the hardware and hardware transportation (ADSp-Verzichterklärung) === Budget * VOC normally estimates a fixed amount for a day and room: 500€ -> 3 tracks 3 days = 4500€ * negotiable from VOC side * From Matrix side: Does 10k€ budget sound realistic for transport, accommodation, insurance, and 3 tracks 3 days? * hardware transport + transport insurance would be about 6000€ * how to pay * the Chaos Computer Club Veranstaltungsgesellschaft mbH (CCCV) will invoice hardware and shipping * hotel is done by Matrix * person transport is done by ? * Assuming €130 per night, 6 rooms, and 5 nights (conference + 1 day before and 1 day after) that's about €4k * Then we also have to add the train on top of that: at least 1k in train ticket * Looking at a total budget about €15K === # of people * VOC: 1 can do a room but 2 are better * Volunteers will help with camera operation and video mixing === Venue * Videos of the venue: [[https://cloud.thibaultmart.in/s/8CWrEcMoETL5kkM]] * Network requirements: 1 uplink to connect the VOC equipment * Thib to ask if it is possible to create VLans on the organizers network === Volunteering * VOC would require 2 volunteers per talk to staff the camera and mixing * Doing 2 2hr shifts === Followup Meeting * Date: 2025-07-07 20:30 CEST (KW28) * Topics: * Number of Tracks * Funding * Number of VOC Volunteers * meetings/matrixconf25.txt Last modified: 2025/07/07 20:38by jwacalex