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| meetings:matrixconf25 [2025/06/05 22:48] – [Data entry] jwacalex | meetings:matrixconf25 [2026/07/26 22:16] (current) – external edit 127.0.0.1 | ||
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| - | = MatrixConf25 + c3voc | + | # MatrixConf25 + c3voc |
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| + | ## Attending | ||
| + | * justjanne | ||
| + | * braid | ||
| + | * thib | ||
| + | * kim | ||
| + | * jwacalex | ||
| + | * hexchen | ||
| + | * derchris | ||
| + | * yan | ||
| + | |||
| + | |||
| + | ## Meeting Minutes | ||
| + | |||
| + | ### General Information | ||
| + | |||
| + | * Three Days Three Rooms/Track | ||
| + | * Recording and Livestreaming | ||
| + | * Event works with volunteers for all the stuff | ||
| + | * During Buildup we need someone from the venue for Audio/ | ||
| + | |||
| + | ### Shipping and Transportation | ||
| + | |||
| + | * how early can we receive and how late can we return the equipment from location? | ||
| + | * the venue can receive gear before the conference. we has to confirm how early. | ||
| + | * someone has to be there to receive the package and check that everything is intact. | ||
| + | * -> matrixconf can ask the venue to inspect the packages, if there is something broken, the foundation must replace the parts | ||
| + | * Thib to check with the venue if their insurance works for the hardware and hardware transportation (ADSp-Verzichterklärung) | ||
| + | |||
| + | ### Budget | ||
| + | |||
| + | * VOC normally estimates a fixed amount for a day and room: 500€ -> 3 tracks 3 days = 4500€ | ||
| + | * negotiable from VOC side | ||
| + | * From Matrix side: Does 10k€ budget sound realistic for transport, accommodation, | ||
| + | * hardware transport + transport insurance would be about 6000€ | ||
| + | * how to pay | ||
| + | * the Chaos Computer Club Veranstaltungsgesellschaft mbH (CCCV) will invoice hardware and shipping | ||
| + | * hotel is done by Matrix | ||
| + | * person transport is done by ? | ||
| + | * Assuming €130 per night, 6 rooms, and 5 nights (conference + 1 day before and 1 day after) that's about €4k | ||
| + | * Then we also have to add the train on top of that: at least 1k in train ticket | ||
| + | * Looking at a total budget about €15K | ||
| + | |||
| + | ### # of people | ||
| + | |||
| + | * VOC: 1 can do a room but 2 are better | ||
| + | * Volunteers will help with camera operation and video mixing | ||
| + | |||
| + | ### Venue | ||
| + | |||
| + | * Videos of the venue: [[https:// | ||
| + | * Network requirements: | ||
| + | * Thib to ask if it is possible to create VLans on the organizers network | ||
| + | |||
| + | ### Volunteering | ||
| + | |||
| + | * VOC would require 2 volunteers per talk to staff the camera and mixing | ||
| + | * Doing 2 2hr shifts | ||
| + | |||
| + | ### Followup Meeting | ||
| + | |||
| + | * Date: 2025-07-07 20:30 CEST (KW28) | ||
| + | * Topics: | ||
| + | * Number of Tracks | ||
| + | * Funding | ||
| + | * Number of VOC Volunteers | ||
| + | * | ||