Differences

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--- meetings:matrixconf25 [2025/06/06 00:47] – created jwacalex
+++ meetings:matrixconf25 [2025/07/07 20:38] (current) – jwacalex
@@ Line 1: / Line 1: @@
 = MatrixConf25 + c3voc
 ---- dataentry meeting ----
-art            :
+art            : elementCall
-ort            :
+ort            : https://call.element.io/room/\#/matrixconf25--c3voc?password=hQVd6eTHC85w7x6ibBM7Dg&roomId=%21dXpOKNugQInlLfuQVg%3Acall.ems.host
 begin_dt       : 2025-06-16
 ende_dt        : 2025-06-16
 start_zeit     : 20:30
 end_zeit       : 21:00
-link_url       : https://pad.c3voc.de/E2VUd9BSQj-9419BaPj1kQ#
+link_url       : https://pad.c3voc.de/E2VUd9BSQj-9419BaPj1kQ
 tags           : meeting
 announced_bool : ja
 ----
+== Attending
+  * justjanne
+  * braid
+  * thib
+  * kim
+  * jwacalex
+  * hexchen
+  * derchris
+  * yan
+== Meeting Minutes
+=== General Information
+  * Three Days Three Rooms/Track
+  * Recording and Livestreaming
+  * Event works with volunteers for all the stuff
+  * During Buildup we need someone from the venue for Audio/Video/Network Setup
+=== Shipping and Transportation
+  *  how early can we receive and how late can we return the equipment from location?
+  *  the venue can receive gear before the conference. we has to confirm how early.
+  *  someone has to be there to receive the package and check that everything is intact.
+  *  -> matrixconf can ask the venue to inspect the packages, if there is something broken, the foundation must replace the parts
+  *  Thib to check with the venue if their insurance works for the hardware and hardware transportation (ADSp-Verzichterklärung)
+=== Budget
+  * VOC normally estimates a fixed amount for a day and room: 500€ -> 3 tracks 3 days = 4500€
+  * negotiable from VOC side
+  * From Matrix side: Does 10k€ budget sound realistic for transport, accommodation, insurance, and 3 tracks 3 days?
+  * hardware transport + transport insurance would be about 6000€
+  * how to pay
+    * the Chaos Computer Club Veranstaltungsgesellschaft mbH (CCCV) will invoice hardware and shipping
+    * hotel is done by Matrix
+    * person transport is done by ?
+  * Assuming €130 per night, 6 rooms, and 5 nights (conference + 1 day before and 1 day after) that's about €4k
+  * Then we also have to add the train on top of that: at least 1k in train ticket
+  * Looking at a total budget about €15K
+=== # of people
+  * VOC: 1 can do a room but 2 are better
+  * Volunteers will help with camera operation and video mixing
+=== Venue
+  * Videos of the venue: [[https://cloud.thibaultmart.in/s/8CWrEcMoETL5kkM]]
+  * Network requirements: 1 uplink to connect the VOC equipment
+  * Thib to ask if it is possible to create VLans on the organizers network
+=== Volunteering
+  * VOC would require 2 volunteers per talk to staff the camera and mixing
+  * Doing 2 2hr shifts
+=== Followup Meeting
+  * Date: 2025-07-07 20:30 CEST (KW28)
+  * Topics:
+    * Number of Tracks
+    * Funding
+    * Number of VOC Volunteers
+    *