MatrixConf25 + c3voc

art:: elementCall
ort:: https://call.element.io/room/#/matrixconf25--c3voc?password=hQVd6eTHC85w7x6ibBM7Dg&roomId=%21dXpOKNugQInlLfuQVg%3Acall.ems.host
begin:: 2025-06-16
ende:: 2025-06-16
start:: 20:30
end:: 21:00
link:: https://pad.c3voc.de/E2VUd9BSQj-9419BaPj1kQ
tag:: meeting
announced:: ja

Attending

how early can we receive and how late can we return the equipment from location?
the venue can receive gear before the conference. we has to confirm how early.
someone has to be there to receive the package and check that everything is intact.
→ matrixconf can ask the venue to inspect the packages, if there is something broken, the foundation must replace the parts
Thib to check with the venue if their insurance works for the hardware and hardware transportation (ADSp-Verzichterklärung)

VOC normally estimates a fixed amount for a day and room: 500€ → 3 tracks 3 days = 4500€
negotiable from VOC side
From Matrix side: Does 10k€ budget sound realistic for transport, accommodation, insurance, and 3 tracks 3 days?
hardware transport + transport insurance would be about 6000€
how to pay
- the Chaos Computer Club Veranstaltungsgesellschaft mbH (CCCV) will invoice hardware and shipping
- hotel is done by Matrix
- person transport is done by ?
Assuming €130 per night, 6 rooms, and 5 nights (conference + 1 day before and 1 day after) that's about €4k
Then we also have to add the train on top of that: at least 1k in train ticket
Looking at a total budget about €15K